Vacancies

We are currently recruiting for:

PART-TIME OFFICE ADMINISTRATOR/RECEPTIONIST

The post holder will be required to work 15 hours per week between the hours of 10 am and 2 pm Monday to Friday. Flexible working will be required.  Details of the role are as follows

General Purpose

Perform a wide range of administrative and office support activities for the Trustees to facilitate the efficient operation Bourne Arts and Community Trust.

Main Job Tasks and Responsibilities

  • Maintain booking spreadsheet,                                                                
  • Ensure all clients have their regular rooms                                                           
  • Take new booking enquiries referring them, where necessary, to the trustees
  • Ensuring bookings requirements are met dependant on specification.                     
  • Raising invoices and managing petty cash                                                                                             
  • Recording payments in and out on sage instant                                                                 
  • Banking, chasing overdue invoices 
  • Liaising with the treasurer to produce timely monthly financial figures for trustee meetings
  • Liaising with the trust’s accountant in the preparation of the annual report

General Duties

  • Answer, screen and transfer inbound phone calls                                                              
  • Receive and direct visitors and clients showing rooms                                                                     
  • General clerical duties including photocopying, fax and mailing                   
  • Maintain electronic and hard copy filing system                                                                
  • Retrieve documents from filing system                                                                  
  • Handle requests for information and data                                                                            
  • Resolve administrative problems and inquiries                                                   
  • Prepare written and verbal responses to routine enquiries                                                           
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails     
  • Open, sort and distribute incoming correspondence                                                       
  • Maintain office supply inventories                                                                                           
  • Coordinate maintenance of office equipment                                                    
  • Maintaining the staff holiday records.                                                                    

Plus any other duties to be agreed between the post-holder and the trustees

 Education and Experience

  • Computer skills and knowledge of relevant software
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Ability to use spreadsheets is essential and knowledge of sage accounts would be desirable but not essential

 Key Competencies

  • Communication skills – written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility
  • Adaptability
  • Customer service orientation
  • Teamwork

Other Information

  • The notice period for this post is one calendar month for both employee and employer
  • The post is subject to a 6-month probation period
  • Annual Leave entitlement is 20 days plus Bank Holidays
  • Any overtime worked must be agreed with the Trustee Manager in Advance
  • The post-holder is required to attend Trustees meetings when required and adjust the weekly hours worked to accommodate these meetings which are held once a month on either a Saturday morning or one evening in the week
  • The post-holder is required to attend the Trust AGM and take minutes of said meeting

Application Letter/CV to Greg Cejer, Company Secretary, Wake House, North St., Bourne, PE10 9AE. Or by e-mail to greggthebuilder55@gmail.com by Tuesday 25th August

Salary will be £7581 per Annum